Role Summary 

The Accounts Clerk will coordinate and manage the end-to-end accounts payable and receivable processes.

Key Accountabilities 

• Review invoice documentation to confirm that evidence of approval for the purchase of goods/services in accordance with existing policies and procedures has been provided.
• Perform accurate invoice and purchase order matching, consistent with the documentation presented.
• Support the management accounting function by accurately allocating costs and expenditures for all transactions to accounts and profit/cost centres.
• Monitor the availability of cash to meet the Company’s obligations by generating appropriate accounts payable and cash requirements reports.
• Manage and coordinate the settlement of the Company’s obligations to local and foreign vendors as per the agreed terms and in a manner that makes judicious use of the available cash flow.
• Maintain custody of payment instruments and ensure authorisation by the relevant signatories as outlined in the Company’s policies and procedures.
• Manage vendor relations by proposing and where relevant, negotiating credit terms.
• Produce other periodic and ad-hoc reports and provide information to stakeholders as required.
• Support the Finance Manager in the achievement of timely month-end and year-end closing and the provision of accurate financial records and reports.
• Ensure that compliance with Company policies and procedures has been achieved and evidenced; provide support and guidance to stakeholders to achieve compliance and where relevant, escalate issues of non-compliance to the Finance Manager and Chief Executive Officer for resolution.
• Maintain accurate files and records.
• Perform any other duties required to support the maintenance of accurate financial records..

Knowledge and Skills 

• Proficiency in the use of applications in the Microsoft Office Suite; advanced proficiency in the use of Excel is required.
• Proficiency in the use of ERP and accounting software, previous experience with Sage 300 ERP would be an asset.
• Knowledge of accounting principles, policies, and procedures.
• Extremely well organised, detail-oriented, and able to consistently deliver accurate and timely outputs.
• High level of integrity and dependability with a strong sense of urgency and results-orientation
• Excellent presentation, oral, and written communication skills that ensure the ability to effectively engage a diverse group of stakeholders.

 Qualifications and Experience 

• Bachelor of Science in Accounting, Accounting and Finance, Management or a related field
• 3 years relevant experience in a similar role